These are the key tasks that must be completed once you’ve been awarded a grant:
Accepting your award
Successful applicants will be issued with a Grant Award Letter, Grant Conditions, Funding Policies and a Grant Acceptance Form. We do not send this information through the post. It is emailed to the lead applicant who must forward it to the relevant contacts.
To accept the award, the lead applicant, Head of Department and Finance Office must sign the Grant Acceptance Form. By completing this form, the lead applicant and host institution are agreeing to accept our Grant Conditions and Funding Polices. Once an award has been accepted, the grant can be activated.
Activating your award
Once contracting is completed, the lead applicant must complete and submit a ‘Start date form’ to activate their grant. This needs to be completed online through Grant Tracker.
Please read the following guidance notes on How to complete your start date form.
You will be asked for the exact start date of the grant. This date is important because it becomes the point from which expenditure is invoiced from. As per the Grant Conditions, the research should start within a 9-month timeframe from the point of award. We understand that circumstances may arise that prevent this from happening. Please get in touch with us to discuss any delays to your project starting within the prescribed time-frame at email@example.com.
Invoices must be submitted to firstname.lastname@example.org quarterly in arrears, beginning from the start date as outlined in the Start Date Form. The invoice must quote the project reference number and must only include costs incurred during the corresponding claim period. You will be required to complete and submit an Expenditure Breakdown Form along with the invoice.
Claims must be submitted within 30 days of the end of the corresponding claim period. Final claims will not be reimbursed until the completion of a satisfactory progress report.
Submitting scientific progress reports
Scientific progress reports need to be completed and submitted through Grant Tracker. The lead applicant will receive an automated email from the system informing them that they need to submit a progress report by a set deadline.
We ask you to please complete your progress reports by the deadlines allocated. We are responsible for demonstrating the importance of funding vital breast cancer research to the generous supporters who donate funds to Breast Cancer Now to support your work.
Grant Change Requests
We expect most awards to be completed within the agreed duration. However, we understand that plans may be delayed due to various circumstances. You may need to request an extension or suspension to ensure the research deliverables are met.
No-cost extension requests
If you require additional time to complete your project within your approved budget, please contact Research Funding team at email@example.com who will provide you with a copy of a No-cost Extension Request Form to complete. You will need to provide justification for the requested extension and a revised end date for your project. All extensions must be requested in writing before the end of the grant period.
Grant abeyance request
If research activity has completely stopped, and no costs continue to be incurred (including salary costs), then you may want to consider putting your grant into abeyance. Please contact us at firstname.lastname@example.org and we will provide you with a copy of an Abeyance Request Form which will be reviewed by the Research Funding Team.
Cost extension requests
Costed extensions are only considered in very limited circumstances. We don’t allow cost extensions to use unspent funds on work not specified in the original grant research deliverables as awarded, unless it has been agreed with us in advance. Please contact email@example.com as early as possible before the grant end date to discuss your circumstances.
We want to maximise the impact of your research and raise your profile as a world-class breast cancer researcher. Any information you give us in advance of publication will be treated in the strictest confidence. Please read our publications and engagement policy for further information on how to manage publications arising from your Breast Cancer Now funded research.
At Breast Cancer Now, we believe that if we all act now, by 2050, everyone who develops breast cancer will live and be supported to live well. We want our research to have the maximum impact possible and we believe that by making findings from the research we fund made open and freely available to everyone, it will help to reach this ambitious goal.
Open access is an important means of achieving this as it enables everyone to access information that could benefit them, including people affected by breast cancer, researchers, supporters and policy makers. We are committed to working towards a sustainable future for immediate, open research. This will help to accelerate progress, promote innovation and ultimately should allow the charity’s objectives to be achieved more quickly. As per our open access policy we ask that original research articles are made open access as soon as possible.
Who does this apply to?
If your research is funded by us, you must let us know when you submit a paper, when an abstract is accepted at a conference, or other results of your research. If your salary is paid by us we are interested in everything you publish, even if it's largely funded by other sources.
What do I need to do?
To inform us of upcoming publications, please email us at firstname.lastname@example.org to let us know that your paper has been submitted. Please let us know the grant reference so we can ensure the publication is linked to the correct project and tell us before the paper is published. The earlier we know about it, the more we can do to support it.
Frequently asked questions
I can't log into Grant Tracker
If you think you already have an account but don't have details, use the 'forgotten password' function to get your password emailed to you.
If your email is not recognised, or you have never applied to us before, register yourself as a new user.
If your account gets locked, contact the Research Funding Team at email@example.com.
I didn't get my password after registering
Please contact the grants admin team at firstname.lastname@example.org.
I need to update my personal details
Once you have logged into Grant Tracker, click on the 'My Details' tab. Click 'edit details' and follow the instructions.